From Your Colleagues

We get questions all the time about different aspects of the community association industry. Your peers want to hear from you. Share you expertise in the comments.

workplace-communication

Sheila from Connecticut asks:

1. What are you doing in your communities in terms of cyber security?

Stephen from Florida asks:

2. How many of your communities are allowing short term rentals like AirBNB or HomeAway? The majority? None? Half?

Dan from California asks:

3. Do your residents find newsletters useful? If so, are you doing electronic or print?

 

Continuing Education

CAMICB CE Policy

The CAMICB Board of Commissioners approved a new continuing education policy for individuals seeking CMCA recertification. The policy is as follows:

CMCA recertification requires the completion of 16 hours of continuing education within a two-year certification period. Current CAMICB policy states credit hours may be earned only for education that meets either of the following criteria:

  • It pertains to community association operations or management
  • It contributes to the professional development of the CMCA

Further continuing education credit specifications include:

  • Educational courses are offered by approved course providers.
  • One half of the continuing education credits may be obtained through in-house training courses.
  • Local law seminars and local college or university courses pertaining to accounting, business practices, computers, or foreign language will count toward the continuing education requirement
  • Courses related to buying and selling real estate are not acceptable.
  • Self-study credit must be pre-approved by CAMICB and is limited to no more than four hours every two years.
  • Teaching a course related to community association management can qualify for credit.
  • Publishing an article in a regional or national community association publication may qualify for credit.
  • One hour of credit equals one hour attended.
  • Credit for a course may only be submitted one time per recertification cycle.
  • Online learning must be interactive. Interactive coursework is defined as requiring proof of participation.

The CAMICB Continuing Education Review Committee has reviewed and approved a list of coursework for CMCA recertification continuing education credit. This list can be found on our website.

Coursework approved by a state regulatory agency for manager licensing requirements CE infographicwill be approved for CMCA recertification continuing education credit. These states currently include: Colorado, Florida, Georgia, Illinois, Nevada, Virginia.

Community association management company in-house training material must be reviewed and approved by the CAMICB Continuing Education Review Committee. Only one half or eight (8) continuing education credits may be obtained through pre-approved in-house training courses.

CMCA prerequisite coursework is also approved for continuing education. CMCAs may not use the coursework to meet both examination eligibility and continuing education requirements. For example, if a CMCA used CAI’s M100: The Essentials of Community Association Management as their prerequisite education to sit for the CMCA examination, they may not submit it for CMCA recertification continuing education credit.

Coursework which meets the standard criteria may be submitted for review and approval to CAMICB. If proposed coursework is judged to meet the criteria set forth, it will be approved for a two-year cycle.

Coursework which has been previously approved by CAMICB, may be re-submitted for staff approval in consecutive years, if the coursework has not been altered between years.

A CMCA may seek approval from CAMICB for a course not provided by a pre-approved course provider. CAMICB staff will review the learning objectives and credit allocation to determine eligibility. CAMICB staff may consult a member of the Continuing Education Review Committee when necessary.

The changes mostly pertain to the approval of coursework. Check to make sure your CE course providers have been approved by CAMICB by checking our online list. If they haven’t, send over the course info (I.e. learning objectives, outline, etc.) to our Recertification Associate, Rachel LaCroix at rlacroix@camicb.org. She will be happy to answer any questions you may have.

 

Customer Service Secrets From the Hospitality Industry

Take a cue from Richard Branson, Danny Meyer, the Ritz-Carlton, Tom Colicchio, and other customer service experts.

By Peter Economy

If there’s an industry that knows how to provide truly exceptional customer service, it’s the hospitality industry–the men and women who every day and night put heads in beds and food on the plates of millions of guests.

Says customer service expert Micah Solomon–author of the book, The Heart of Hospitality–“Whether your business is a retail bank, a car wash, or a SaaS startup (or, for that matter, The Apple Store, which lifted many innovations directly from the hospitality industry, including the Genius Bar, which is a direct knockoff of the concierge desk at a Ritz-Carlton hotel), you’ll find the customer service lessons of the hospitality industry apply.”

Here are five customer service lessons that Micah Solomon gathered from some of today’s most successful businesspeople.

  1. Richard Branson’s Virgin Hotels: Scripted customer service is the ultimate turnoff for today’s customers.

Today’s customers, including the important millennial demographic, demand a customer service style that feels authentic and unscripted. Legendary businessman Richard Branson has built his new Virgin Hotels brand expressly on this principle, avoiding what he calls “Stepford customer service”–the rigid, phony, scripted service style that today’s guests find to be such a turnoff.

  1. Legendary restaurateur Danny Meyer: Customers crave recognition and acknowledgement.

Danny Meyer is the restaurateur and hospitality legend whose every move–including the worldwide expansion of Shake Shack and the elimination of tipping at his restaurants–makes news. According to Meyer, the keys to his success are recognition and acknowledgement–making customers feel appreciated when they arrive, paid attention to while they’re at your establishment, missed when they’re gone, and welcomed back the next time.

  1. The Ritz-Carlton Hotel Company: It takes empowered employees to deliver great customer service.

Great hotels and restaurants empower their frontline employees to proactively fix customer problems without waiting on management approval. This employee empowerment–the permission to be creative, and even spend money, on behalf of customers, is a master stroke in hospitality. At the Ritz-Carlton Hotel Company, even hourly employees have permission to spend up to $2,000 per guest to solve any problem or dissatisfaction that may arise, “without needing to ask permission, without needing to involve management or worry that they’re going too far,” as President and COO Herve Humler puts it.

  1. Top Chef judge & restaurateur Tom Colicchio: Great customer service depends on trait-based hiring

If you want to provide world-class customer service, you’ve got to hire the right people: employees with the necessary traits–empathy, warmth, and conscientiousness, to name a few. Says Tom Colicchio, the celebrity restaurateur and Top Chef judge, “We’re looking to find people who naturally enjoy this work. The best way I can describe the people we want is like this: There are some people who throw great dinner parties because they really want to take care of their guests, and there are other people who are lousy at it because everything is a chore–everything is a problem. We’re looking for that natural host, the person who is always looking to make people happy and who doesn’t find it to be a chore.”

  1. Five-Star chef and restaurateur Patrick O’Connell (The Inn at Little Washington): Build a culture of “yes.”

In a great hotel or restaurant, the entire organization strives to say “yes” to each guest, rather than figuring out ways to say “no,” or “sorry, not my department,” or “It doesn’t work that way around here.” Patrick O’Connell’s Inn at Little Washington is a double Five Star (per Forbes), double Five Diamond (per AAA) restaurant and inn where presidents, kings, and queens are known to dine. When Chef O’Connell trains his waitstaff, he tells them the story of the guest who asked “How big is the lobster?” and the server who answered, “How big would you like it to be?” O’Connell wants every employee to be comfortable using the customers’ wishes, not the stated capabilities of the restaurant, as the default framework within which to operate.

CMCA Recertification

CAMICB sent reminder notices this month to individuals who need to recertify and/or pay their annual service fee by October 1, 2017. Here are a few helpful links:

A few things to note:

  1. It is the responsibility of each CMCA to provide documentation of their 16 hours of continuing education at the time of recertification. CAMICB does not track your CEs. If you took a class with CAI, please log into their website (caionline.org) to print out a certificate of completion.
  2. Only courses completed between October 1, 2015 and October 1, 2017 present will count as continuing education.
  3. If you have held an active AMS, PCAM, FL CAM, NV CAM or NAHC-RCM for at least a year, this will satisfy your CMCA continuing education requirement.
  4. Credit hours may be earned only for education that meets either of the following criteria: It pertains to community association operations or management and/or it contributes to the professional development of the CMCA.
  5. The CMCA Annual Service Fee is $105.00. Oftentimes this fee is confused with CAI’s individual manager membership. Recently, CAI increased the rate of the individual manager membership from $130.00 to $134.00. While CAMICB maintains an affiliate relationship with CAI, we are an independent credentialing body: separately incorporated, governed by an independent Board of Trustees, and guided in the administration of our program by the standards of our accrediting body, the National Commission for Certifying Agencies. We are not a membership organization; we do not collect membership dues. We assess our credential holders an annual maintenance fee which is used to support the development and delivery of our core exam and the operation of our program in accordance with best practices in professional credentialing.

Rachel LaCroix, Certification Assistant, is happy to assist you with the recertification process. Contact Roland at rlacroix@camicb.org with any questions.

Advice from LinkedIn CEO

By Justin Bariso

How do you view negative feedback?

Look, we all hate being told we’re wrong. Just a hint of criticism can easily stir our emotions and cause us to close our ears, and our minds.

But a simple mindset change can cause you to learn from others, without allowing their negative comments to break you.

LinkedIn CEO Jeff Weiner

LinkedIn CEO Jeff Weiner

 

That’s why I love this recent advice posted by LinkedIn CEO Jeff Weiner:

Even negative feedback can be a gift. Take it seriously but don’t let it define you.

Define yourself.

Well said.

I’ve written extensively on the value of negative feedback, specifically in terms of emotional intelligence–the ability to make emotions work for you, rather than against you.

The truth is, much of the criticism we receive is delivered in a way that’s less than ideal. Sometimes it’s downright brutal–not to mention wrong.

Feedback like that stirs up negative emotions. For many, the natural instinct is to shut it out.

But even if it’s not delivered constructively, criticism should still be considered “a gift.”

Why is that?

Because most criticism is rooted in truth, meaning there’s something you can take away from it, some insight you can use to improve yourself.

And even if the criticism is completely off base, it’s still extremely valuable–because it helps you to understand the perspective of those who see the world differently from you.

By viewing negative feedback as a learning opportunity, you can:

  • confirm the validity of your ideas, and prepare yourself for similar criticism in the future;
  • better craft your message, in a way that reaches those with varying perspectives;
  • better identify your target audience; and
  • change and adapt when appropriate.

In all of these ways, criticism can help you improve.

But as Weiner points out, it’s vital not to let negative feedback define you.

This is important because we could easily become crushed by the comments of naysayers, to the point that we give up. Or, we may spend more time and energy trying to prove others wrong that we get distracted from our strengths and eventually become something we’re not.

So, when you’re on the receiving end of negative feedback, don’t waste time thinking about would’ves, could’ves, or should’ves. Neither should you crawl into a corner and feel sorry for yourself.

Instead, ask yourself the following:

  • How can I use this feedback to improve myself?
  • Putting my personal feelings aside, what can I learn from this alternate perspective?

If you can do that effectively, negative feedback becomes a gift–one you can use to become the best version of yourself.

Justin Bariso is an author and a consultant who helps organizations think differently and communicate with impact. In 2016, LinkedIn named him the “Top Voice” in “Management and Culture.”

Take the Survey!

Take the Salary Survey!

salary survey pic

The Foundation for Community Association Research is launching the 2017 Community Manager Compensation and Benefits Survey and you’re invited to participate!

Conducted by independent research firm Industry Insights, Inc., this survey for managers and management company CEOs and executives is a valuable tool for benchmarking compensation levels in the community association industry.

Check your inbox for an email from Shawn Six (research@industryinsights.com), the CEO of Industry Insights, Inc., with your own unique link to the survey. If you don’t see the email in your inbox, check your spam folder or sign up here to complete the survey.

All participants will receive a personalized report comparing your responses to aggregate data from all respondents. You’ll also be entered into a drawing to win one of five Amazon Echo Dots!

If you have any questions, please do not hesitate to contact the Foundation’s Executive Director, Dave Jennings. His information is below.

Dave Jennings, CAE, SPHR, SHRM-SCP  (703) 970-9234 foundation@caionline.org

 

Thank you for your willingness to participate!

CMCA and Candidate Listservs

Your input is needed!

your_input

CAMICB has maintained two listservs for both CMCAs and CMCA exam candidates for almost 10 years. The listservs require you to subscribe and act as a discussion board. Recently, we’ve noticed a decline in activity. We want to know the best way to help you connect to your peers. Let us know! We’ve brainstormed some ideas:

  • Monthly “Ask a CAMICB Subject Matter Expert”
  • LinkedIn group for CMCA discussion
  • Live webinars with Q&A for your peers
  • Networking session for CMCAs at the CAI Annual Conference

We’re open to suggestions. CAMICB wants to create a space for dialogue, communication and networking. Tell us what you’d like in the comment section below.

Why Do So Many Bosses Fail or Quit?

By Marcel Schwantes

One thing good leaders don’t do is drive their people like cattle.

Increasingly over the years, I have witnessed more companies racking their collective HR brains trying to figure out how to best engage their employees to perform at a high level.

Well, put the foosball tables, climbing walls, and nap pods away. Culture is king in shaping employee engagement, and it doesn’t come from external perks commonly found in tech-startups, but by leaders that build the emotional commodity of trust with their employees.leadership

First step: stop “driving” people

That means changing your business lingo. I hear a lot of ego-tripping language about how leaders “drive” performance. It’s a popular word in business, an aggressive and celebrated hard people skill of bottom-liners, and it works. It also ruins the health and well-being of both bosses and employees driving themselves into the ground. There is a better way.

The reality is that over the last decade, leadership cultures have changed. And “driving” no longer has a place in open, people-centric, democratic work cultures where employees are valued and have a voice.

If you think about it, we drive cattle, cars and trucks, but they have no say because we’re in charge. We push them through, steer them where we want them to go, and that’s the opposite of what good leadership is about.

Good leaders lead from the heart — inspiring people into action and encouraging high performance — not drive them like cattle to the slaughter house.

Why so many bosses fail or quit, summed up in one sentence

The reason either scenario happens so often is because they neglect to share their leadership with others.

The rare practice of “sharing leadership” is the way good leaders go about developing a strong culture of trust. Yet it’s totally counter-intuitive and a severe blind spot for most controlling, status- and attention-seeking bosses, leading to their quick demise.

For them, the inability to share leadership has roots in both fear and ego: fear of failure if they release control, and a false ego to hide their insecurity.

Lets unpack what sharing leadership looks like in practice:

  • They facilitate a shared vision.
  • They share power and release control
  • They share leadership by pushing authority down.

1. Facilitate a shared vision

Barry Posner and Jim Kouzes, co-authors of the bestselling book, The Leadership Challenge, have surveyed tens of thousands of employees about what they look for and admire in a leader. 72 percent want leaders who are forward-looking. In other words, they want vision.

But even more important than a visionary leader is one who reflects the visions and aspirations of their people. These leaders provide answers to three questions:

  • Where are we going?
  • Why do we exist?
  • What principles guide our decisions and actions?

When a vision addresses all three of these questions, tremendous energy is unleashed to a team. There is going to be a higher level of commitment because everyone on the team is clear about what they are doing, why they are doing it, and how their work contributes to the bigger picture.

These leaders communicate an image of the future for their team members that draws them in and speaks to what they see and feel. But they don’t drive the vision forcefully. They encourage team members to contribute their ideas and insights toward the vision.

2. Share power and release control.

Unlike command-and-control leaders who exercise their power through their positional authority, power and control in democratic teams come from the whole — generated by the enthusiasm, respect, shared values, and commitment the whole team has to a specific project, task, or strategy. And the leader sets the stage for this to happen.

Here’s what these leaders do that most don’t or fear doing: They let their people take turns leading. I worked for such a leader back in my corporate days over ten years ago. Here are some clear-cut examples of how he shared his leadership:

  • Made me feel like an equal by giving me decision-making freedom.
  • Was approachable and spent considerable time mentoring and guiding me.
  • Asked me coaching questions like, “What would you like to do in this situation?” to increase my learning.
  • Stretched my development and built up my competence by putting me in places and positions usually reserved for his role. (Ex: He rotated me ahead of schedule into a prestigious committee chair role he held for years)

By all accounts, I was very much accountable to him, he was still the boss, but I remember how much more satisfied and engaged I was than any previous job because he shared his leadership.

3. Push authority down.

Everybody is familiar with the leader-follower structure in a top down culture. It’s still the prevalent way that most companies operate. What’s appealing about this is that it takes responsibility away from followers with a brain to think on their own.

The issue here is crystal clear: Employees are released from any responsibility of the hard work of thinking, making decisions, and being accountable because they only go as far as doing the bare minimum — following orders from the boss.

This programmed mindset of only doing what the boss tells you has a cost. People who are treated as followers end up treating others as followers when it’s their turn to lead. As the cycle repeats itself, companies lose out on tapping into the human potential of their workforce.

In highly effective organizations there are leaders at every level, not just at the top. The solution is always to push authority down, so you’re creating a leader-leader, not leader-follower, culture.

The first order of priority in pushing decision making authority down to your team members is to increase their competence. What do they need to get good at their job? What training will build up their skills and knowledge?

The result of increased competence, technical or otherwise, is the ability to delegate more control and authority down the ranks because they are now equipped to handle it. This is what good leaders recognize and do.

Hard questions to ask

Increased decision making among team members down the ranks will naturally result in greater engagement, motivation, and initiative to take on larger tasks and tougher responsibilities. If you’re a leader reading this, I assure you, practicing the rare skill of sharing leadership will result in significantly higher productivity, morale and effectiveness.

I end with some hard questions for leaders to reflect on:

  • How deeply is the top-down leader-follower structure ingrained in your team or company?
  • What can you do to create a space for open decision making by the entire team?
  • Are you under-using the creativity and passion of your team members who want to have more responsibility?

 

Marcel Schwantes is principal and founder of Leadership From the Core, a leading provider of servant-leadership training and coaching designed to create healthy, engaged, and profitable work.

In The News

Flood insurance: Condos and the rising tide

By Jimmy Jackson

Perhaps you’ve noticed homes in Norfolk’s Larchmont neighborhood jacked up several feet to escape flooding, or you’ve seen chilling news photos of single-family houses or townhouses surrounded by floodwater.

Sights like these may give the impression that single-family homes, whether detached or attached, are the primary residential structures vulnerable to flood dangers.

But don’t assume you’re high and dry just because you own a condominium. Sure, you might think that because you’re in a second-floor unit, or because your half of the condo development stays dry when the other half has standing water, you are safe from the need for flood insurance.

Experts say otherwise.in-the-news

“They should be concerned because water doesn’t care about the ownership structure of a property. It doesn’t care if it’s a condo, apartment, single-family house or mobile home,” said Richard Braun, president of the Braun Agency, Nationwide, a Virginia Beach-based insurance agency.

As a condominium owner, you own your unit. But additionally, Braun emphasized, you also own “a fractional share of the whole condo development.” That means you have obligations to maintain not only your condo development’s clubhouse, paved areas and other facilities, but the roofs and exteriors of all units.

One way this is commonly accomplished is through a master liability and casualty insurance policy obtained by your condo association. The casualty portion, for example, provides fire and extended coverage to replace or repair structures damaged or destroyed by fire.

“Every association is managed by their condo documents” and bylaws, Braun said, so if you want to verify whether your development has flood insurance, inspect your association’s bylaws and documentation. He said your association’s budget should also indicate how much it spends on flood insurance.

If an association board skips flood insurance, simply acquiring flood insurance for your own unit isn’t sufficient. Consider this scenario excerpted from www. allpropertymanagement.com:

“If Joe insures his condo, but Jane next door doesn’t insure hers, and there’s a flood, and Jane can’t repair the damage on her side of the wall because she can’t afford to, Joe’s property values will be substantially negatively affected. Furthermore, suppose Joe and Jane both cover their own units individually, but the board never secures coverage for the common areas. The pool area, weight room, lobby and administrative office are submerged in a flood.

At best, the board of directors would have to enact a massive assessment to raise money to repair the damage. Many condo owners won’t be able to afford it. The burden would be borne by a few unit owners with the liquidity to come up with the cash – if then – and they’d probably sue the others for failing to pay their assessments! What would happen to the value of the property in the interim? It would be a disaster.”

FEMA offers condominium coverage via the National Flood Insurance Program, including the Residential Condominium Building Association Policy, which provides coverage for residential condominium buildings without imposing the burden of purchasing individual policies for each unit.

FEMA also warns associations in flood zones against skipping insurance: “Unit owners need to be aware that, if for any reason a condominium association elects to discontinue its RCBAP, individual unit owners may be responsible for covering flood damage. That is why having flood insurance and proper coverage is important for all residents living in condominium buildings, including high-rise condominiums. It doesn’t matter if you live on the first, third or 10th floor, every unit owner has an undivided interest in the common elements of the building and can be assessed for unpaid damages to common areas even if their own unit remains undamaged. Also, condominium by-laws require all unit owners to be assessed for uninsured damages to common areas of a building if damaged by flood.”

Additionally, Scott Wegner, a flood insurance expert with Prosper Insurance Group in Virginia Beach, said mortgage lenders may also insist that condominiums in a flood zone have flood insurance as a condition for getting a loan or financing a purchase. Flood insurance protects lenders’ investment in your property.

Moreover, banks often choose to sell their mortgage loans to Fannie Mae or Freddie Mac, but neither entity will buy loans on properties that face a flood hazard and do not have flood insurance. This gives lenders yet another reason to demand that borrowers, including condo buyers, have the protection of flood insurance.

Jimmy Jackson, ABR, GRI, SFR, with Rose & Womble Realty, is chairman of the Hampton Roads Realtors Association’s Common Interest Community Forum.